class 6 computer chapter 5

Q1. Mail Merge helps us to send personalised ______.

Options:
a. Invitation
b. Document
c. File
d. Data

✅ Answer: a. Invitation
Explanation: Mail Merge is mainly used for sending personalised invitations, letters, or emails where the content remains the same but recipient details (like name, address) change.

Q2. The main document contains the ______ and graphics.

Options:
a. Fields
b. Contacts
c. Data
d. Text

✅ Answer: d. Text
Explanation: In Mail Merge, the main document has the common content (text and graphics) that will be sent to all recipients, while the personal details come from the data source.

Q3. A data source is a file that contains the information to be merged into a ______.

Options:
a. Group
b. Document
c. Details
d. Fields

✅ Answer: b. Document
Explanation: The data source (like an Excel sheet or table) holds the variable information (like name, address) that gets merged into the main document.

Q4. Word 2019 allows us to select and edit each recipient’s ______.

Options:
a. Data
b. Version
c. File
d. Details

✅ Answer: d. Details
Explanation: In Mail Merge, you can choose which recipients to include and also edit their details (like correcting a spelling mistake in someone’s name).

Q5. When performing the Mail Merge, each letter generated is addressed to each ______.

Options:
a. border
b. alignment
c. width
d. height

✅ Answer: b. alignment ❌ (Not correct in context of mail merge — this seems printing error in book)
👉 The correct answer should be Recipient (because each merged letter is addressed to a recipient).

B. Fill in the blanks using the words in the box

(Word box: Data Source, Document, Existing list, Mail Merge, Recipients)

Mail Merge is used to combine a data source, which contains all the addresses.
Step 2 of 6 in Mail Merge process is selecting a starting document.
Step 3 of 6 in Mail Merge process is selecting the recipients.
We can select the recipients from an existing list.
Data Source contains information such as the name and address of the recipients.

C. Write T for True and F for False statements.

Save Address List dialog box allows you to save the list you created at the desired location. → T
The default location for saving a list is My Documents/My Data sources. → T
The Mail Merge Recipients window allows you to see and edit the data you have already entered. → T
You can select different recipients and preview the merged documents for each recipient. → T
You cannot take the printouts of your letter with the merged data. → F (You can take printouts).

D. Subjective Questions

Q1. What do you understand by the term Data Source and Main Document?
✅ Answer:

Data Source: It is the file that contains variable information like names, addresses, phone numbers, etc.
Main Document: It is the document that contains the common text (like a letter or invitation) that is the same for all recipients.

Q2. How can we create a data source in Mail Merge?
✅ Answer:
We can create a data source by:

Going to the Mailings tab → Select Recipients → Type a New List.
Enter the details (like Name, Address, City, etc.) in the dialog box.
Save the list with a name.
This list becomes the data source for Mail Merge.

Q3. What are the steps to preview and complete the merge?

✅ Answer:

Go to the Mailings tab.
Click on Preview Results to see how the merged document looks for each recipient.
Use the arrow buttons to move through the records.
Once satisfied, click on Finish & Merge.
Choose Edit Individual Documents, Print Documents, or Send E-mail Messages to complete the merge.

Q4. Which option is used to print a Mail Merged document?

✅ Answer:
The Finish & Merge → Print Documents option is used to print a Mail Merged document.

Q5. What is the use of a Merged Field?

✅ Answer:
A Merged Field is used to insert variable information (like Name, Address, Phone Number) from the data source into the main document.

Example: <> in the letter will be replaced by each recipient’s actual name.

Animation in PowerPoint

Animation is used to add visual effects to text, images, shapes, and objects in a presentation. It makes slides more engaging and helps highlight key points.

Steps to Apply Animation

Select the text or object.

Go to the Animations tab.

Choose an animation effect from the gallery (e.g., Entrance, Emphasis, Exit, Motion Path).

Use Animation Pane to adjust order, duration, and timing.

Apply Same Transition to All Slides

Go to the Transitions tab.

Select a transition effect.

Click Apply to All to use the same transition throughout the presentation.

Inserting Audio

Go to the Insert tab → Audio.

Choose Audio on My PC or Record Audio.

Select the file and click Insert.

Recording Audio

Insert tab → Audio → Record Audio.

Give a name, click Record, and speak into the microphone.

Click Stop, then OK to insert.

Inserting Video

Go to the Insert tab → Video.

Choose This Device (PC) or Online Video.

Select and insert the video file.

Insert Shape

Insert tab → Shapes.

Select a shape (rectangle, circle, arrow, etc.).

Draw it on the slide by clicking and dragging.

Hyperlink

Select text, image, or shape.

Right-click → Link (or use Insert → Link).

Choose link to: Webpage, Slide, File, or Email.

Viewing the Presentation

Normal View – For editing slides.

Slide Sorter View – For arranging slides.

Reading View – To preview slides with animations.

Slide Show View – To present full screen.

A. Tick (✓) the correct option

Q1. PowerPoint 2019 that make your ______ more interesting.
Options: a. document, b. presentation, c. picture, d. audio
✅ Answer: b. presentation
Explanation: PowerPoint is used to make presentations more attractive and interesting with text, images, animations, and sounds.

Q2. A ______ compatible to the computer needs to be connected while recording the sound.
Options: a. slide, b. speaker, c. microphone, d. software
✅ Answer: c. microphone
Explanation: To record sound, you must use a microphone connected to the computer.

Q3. ______ is the visual effect that gives us the ability to move objects in the slideshow.
Options: a. Transition, b. Animation, c. Import, d. Action button
✅ Answer: b. Animation
Explanation: Animation is used to make objects (text, images, shapes) move in the slide.

Q4. ______ displays all the slides in a presentation, one by one, on the full screen.
Options: a. Normal View, b. Outline View, c. Reading View, d. Slide Show View
✅ Answer: d. Slide Show View
Explanation: Slide Show View is used to run the presentation full screen, showing slides one after another.

B. Write T for True and F for False statements

PowerPoint allows you to create presentations with graphics. → T
More than one animation effects cannot be applied to the same object. → F (You can apply multiple animations).
Audio can be added to the slides using transition. → F (Audio is added separately, not with transition).
Reading View is used to finally show your presentation to an audience. → F (Slide Show View is used for that; Reading View is for reviewing on the computer).

C. Fill in the blanks using the words given in the box

(Box: Slide pane, Slide Sorter View, Animation, Slide Area, Slide, Notes Pane)

Animation is a tool that is used to animate individual objects.
A slide is like a page in a presentation.
Slide pane and Notes Pane are three parts of Normal View.
In Slide Sorter View, you can quickly edit the order of slides and view the contents of all the slides at once.

✅ Final Answers Summary:

A (MCQs): 1 → b, 2 → c, 3 → b, 4 → d
B (True/False): T, F, F, F
C (Fill-ups): Animation, Slide, Slide pane + Notes Pane, Slide Sorter View

Q1. Write down the steps to add an animation to an object.

✅ Answer:
Steps to add animation in PowerPoint:

Select the object (text, picture, or shape) you want to animate.
Go to the Animations tab.
Choose an animation effect from the Animation gallery (e.g., Fly In, Bounce, Fade).
Use the Effect Options to set the direction, speed, or style.
Preview the animation by clicking on Preview.

Q2. What is the difference between animation and transition?

✅ Answer:

Animation: Animation is applied to individual objects (like text, pictures, or shapes) to make them move or appear in different ways during the slideshow.
Transition: Transition is applied to slides. It is the visual effect that happens when moving from one slide to the next.

👉 In short: Animation = object effect; Transition = slide effect.

Q3. How will you insert a video in a presentation?

✅ Answer:
Steps to insert a video:

Go to the slide where you want to add the video.
Click on the Insert tab → choose Video option.
Select Video on My PC (or Online Video).
Browse and select the video file.
Click Insert, and the video will be added to your slide.

Q4. Write the steps to import data from other application to your presentation.

✅ Answer:
Steps to import data:

Open the presentation and go to the slide where you want to insert data.
Click on the Insert tab.
Choose the option (e.g., Object, Table, Chart, or Text from File).
Select the application/file from which you want to import data (like Excel, Word, etc.).
Click OK/Insert, and the data will be imported into your slide.

📘 Summary of Answers:
1 → Steps for animation
2 → Difference between animation & transition
3 → Steps to insert video
4 → Steps to import data